Wafek Workflow Management System
Xtra Wafek is the complete enterprise approval and workflow automation system directly integrated in real time with your Xtra Desktop database, enabling managers and authorized approvers to review, approve, or return transactions from any web browser on mobile or desktop wherever they are.
Xtra Wafek seamlessly connects to all Xtra Desktop transactions and cards: Accounting Bonds, all Invoice types, custom Form Builder Archive Cards, and HR Employee Vacation Requests, displaying full line-item details, balances, and custom fields while automatically sending instant email alerts, adjusting card security levels, and posting transactions across stages.
Designed for multi-department and multi-branch enterprises, Xtra Wafek delivers strict internal control and rapid daily execution. It supports linking multiple databases and companies with complete session isolation, allows adjusting Xtra user group permissions directly from the workflow stages table, and runs as a fast standalone Windows Service with a smart setup wizard, built-in unified email, and instant HTTPS cloud access.
System Features & Components
Direct integration with Xtra Desktop to approve accounting bonds, invoices, custom Form Builder archive cards, and employee vacation requests with full details.
Configure unlimited sequential approval stages per card type and assign stage approvers or the invoice client with automatic stage progression.
Instant alerts via free unified Xtra Desktop email or custom SMTP, with direct links to open, approve, or return requests from mobile or desktop.
Automatically raise or lower card security levels on stage approval, trigger accounting posting, and auto-generate linked follow-up cards.
Adjust user group insert and update security permissions for invoices and bonds directly from the stage builder, automatically setting browse level one degree higher.
Assign full system admins or restrict specific user groups to dedicated modules (e.g. HR group for vacations only, Accounting for invoices and bonds).
Connect multiple databases and companies on the same server via a quick setup wizard, locking each user session strictly to its authenticated company.
Automatically trigger workflows on save in Xtra Desktop, or use smart search to manually submit cards, edit sender notes, and resend stage emails.
Full audit trail archiving every stage, submission timestamp, approver name, decision timestamp, and approval or return notes.
One-click installation as a standalone Windows Service without IIS complexity, with built-in secure external HTTPS access via EasyBooks Cloud Service or Static IP.
